EU Privacy Policy
Personnel Records International, LLC
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General
Personnel Records International,
LLC (PRI) respects your concerns about maintaining
the privacy of your personal data that is submitted
to us by our clients in connection with employment
background and credential verification services that
PRI provides to such clients. These clients
are the current and prospective employers of
individuals who have submitted personal data in
connection with their current or prospective
employment. This Privacy Policy covers all the
information practices of PRI and describes the
principles PRI will follow with regard to
information submitted by our clients via the PRI
web site and to other data that we collect from
third parties and other sources in connection with
the services we provide. All PRI personnel,
regardless of their location, will implement these
principles. All data shall be collected,
stored and used in compliance with applicable law,
which may include the Fair Credit Reporting Act
(FCRA), the European Union Data Protection Directive
and other national laws. This Privacy Policy
applies only to PRI. This Privacy Policy
does not apply to data collected on any other web
site, including any web sites to which this site may
link links.
PRI respects the privacy of the personal data it
processes on behalf of clients who may employ
residents of the Member States of the European Union
and in other countries, and to data they collect in
those jurisdictions. This data is submitted or
collected in connection with the employment
background and credential verification services that
PRI provides to its clients. PRI's clients
are the current and prospective employers of
individuals who either submit data through the PRI
web site or who download forms from the PRI web
site for the purpose of submitting personally
identifying information in connection with those
services.
PRI Is Committed to Privacy and Data Protection
Around the World
Aggregated Information
PRI also collects and stores individual data to
maintain and issue a unique session ID for
individuals while they are at this site.
Non-personal information includes:
Personal Information
o Use
and Transfer of Information:
Our clients may provide us with your personal
information through our web site in connection with
our preparing a report for such clients. Such
personal information may include your history of
employment and other credentials related to your
prospective employment. PRI will use such
information only for the purposes of performing
employment screening and credential verification
services, including to verify the accuracy of the
personal information and to check on references.
In addition to the data that is submitted to PRI
by our clients, PRI may collect data from third
parties, such as contact information, public
records, biographical information, credit and other
lawful checks. PRI may prepare interview
notes, comments from references and a record of our
contact with individuals. We may provide all
such information to our client (your current or
prospective employer) in one or more reports.
In connection with these services, PRI complies
with the European Union Data Protection Directive
and applicable national laws. In connection
with these services, we may, in some instances,
employ other companies and individuals, as our
subcontractors, to perform functions on our behalf.
All such contractors are contractually obligated to
use and maintain the confidentiality of personal
information in a manner consistent with this Privacy
Policy. These companies may not share any such
information with any third party, other than PRI's
subcontractors or clients. Except as described
in this Privacy Policy, we will not use or otherwise
disclose any of the personal data that you provide
or that we collect from third parties or other
sources.
o
Confidentiality.
We will never sell or provide personal data to a
third party, except as provided in this Privacy
Policy, without your express consent. Although
we may hold or process your personal data that our
client submits or that we collect from third parties
or other sources. We may, however, disclose personal
data in response to a court order or other legal
obligation.
In the highly unlikely event that a liquidator,
administrator or receiver is appointed over PRI or
all or any part of our assets, we may transfer your
information to a third-party purchaser of the
business
if that purchaser undertakes to only use your
personal data as set out in this Privacy Policy.
o
Retention:
Pursuant to the FCRA, we must maintain any reports
that we generate for a minimum period of two years.
Reports generated using data collected in or
originating from a
PRI stores data electronically for a minimum of 5
years, or as otherwise required by our client.
o Choice
If you are a
If you are an EU resident or reside in other
countries where PRI has registered with data
protection authorities, and to data they collect in
those jurisdictions, you may choose not to submit
personal information to PRI through its web site,
phone lines or through forms downloaded from its web
site for that purpose. For background and
credential verification services, you have been
provided a consent form either by PRI or by PRI's client. By filling out and submitting
the consent form you expressly agree to provide
personally-identifying information, and you consent
to our use of that information in accordance with
PRI's privacy policy.
o
Accuracy:
Although we make every effort to ensure that the
data we collect and store about you is as accurate
as possible, PRI does not vouch for, and is not
responsible for, the accuracy of data about you that
may be supplied by our clients or any other
third-party sources of information.
As provided in this Privacy Policy, you may have
access (as described below) to personal data about
you, including for the purpose of correcting any
inaccuracies, pursuant to the FCRA and/or the
European Union Data Protection Directive.
o
Access:
All subjects of consumer reports (employment
screening reports in this context) have the right of
access to any reports PRI produces and maintains
on them. You may contact PRI, as set out at
the end of this Privacy Policy, at any time to
determine whether we hold any personal information
about you and to obtain access to that information.
We will only afford you access to your data upon
proof of identity, including proper verification and
confirmation that you are the individual who is
entitled to request access. If, for good
reason, we are unable to provide you with access to
your data or to correct data, we will let you know.
Otherwise, we will mail to you if you are a U.S.
resident a copy of the report about you within 7
days, as it has been provided to your current or
prospective employer, at no charge (as mandated by
the Fair Credit Reporting Act.). PRI stores all
personal information in electronic form.
If you are an EU resident or a resident of any other
country where PRI conducts business and is
registered with data protection authorities, you may
contact us to determine whether we hold personal
data about you, at any time for purposes of
reviewing your personal information, for a nominal
fee, which PRI uses to cover administrative costs,
of not greater than the equivalent of $15 USD.
If you wish to have access to that information or to
correct information that you have already received
from us, please communicate with the PRI contact
listed below. If for good reason, we are
unable to provide you with access to your data or to
correct your data, we will let you know. If
you request access to your data, we will mail you
within 48 days a copy of the report about you, as it
has been provided to your current or prospective
employer.
o
Security:
PRI will take all appropriate measures to assure
the security of personal data. PRI's
pre-employment and credential services web site and
any data transmitted to or from it are protected by
a secure socket layer (SSL) key that encrypts the
data. All data is stored on our servers in a
secure, encrypted manner. Access to those
servers is strictly limited to network
administrators and other authorized personnel of
PRI, who have been trained to protect against
loss, misuse, unauthorized access, disclosure,
alteration or destruction of personal data under PRI's control. We take pride in our
technology and our security policies.
o
Other Inquiries or Questions:
If you have a concern or complaint about our
handling of your personally identifiable
information, or if you believe our response to an
inquiry has not been satisfactory, please contact
our privacy officer at the address below. Our
privacy officer will investigate and try to resolve
in a timely manner any concern or complaint about
our use or disclosure of your personally
identifiable information in accordance with the
principles contained in this Policy. For any concern
or complaint that cannot be resolved in this way, we
have agreed to cooperate with the American
Arbitration Association to resolve any disputes
relating this Policy. The American Arbitration
Association can be contacted at www.adr.org or
1-800-778-7879.
For concerns about our handling of human resources
data, you also have the right to contact European
Union Data Protection authorities. A listing of the
Data Protection Commissioners is appended at the end
of this notice.
o Policy
Changes:
PRI reserves the right to amend this Privacy
Policy at any time without notice. If we
decide to change this Privacy Policy, we will post
those changes here so that you will always know how
we will use the information that is collected about
you. Regardless of any amendments to this
Privacy Policy, we will never use your information
in a material new way (a way not stated in the
current privacy policy) without first providing you
a direct and meaningful opportunity to opt-out or
otherwise prevent that new use.
Should you have any questions regarding this
Privacy Policy, please contact:
Personnel Records International,
LLC
(Effective 1/2008)
Appendix
NATIONAL OFFICES OF THE DATA PROTECTION COMMISSIONERS
Austria
EFTA Countries
DIALOGUE WITH
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Internet:
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